Blog

Inventory Management

Intelligent Dispensing Solutions takes pride in being leaders in serving companies manage their inventory. We are working to develop the best software and hardware to help all types of organizations save money.

“What we do at IDS is: How can we help with managing your operations?” said IDS VP of Sale John Van Horn. “So we put our efforts into our software from a managing perspective. Managing what you have and that could vary.”

Our solutions are designed to save you time and money. IDS has designed many successful applications to assist businesses, EMS, schools and hospitals securely dispense important supplies. Our applications are used to track supplies, sell products and control dispensing.

Companies spend a great deal of money either tracking inventory or losing money from “lost” invent. IDS has solutions that are easy, effective and automated so supplies and inventory can get in the hands of those they were intended for when they need it. We understand that for any organization it’s about the money.

“Historically 30% has been saved by using our equipment,” said Van Horn.

IDS is committed to working with our clients to create money saving solutions that allow them to spend time and money on responsibilities other than inventory management. Call us today at 1-877-771-4446 to learn how we can help you.

Vending Machines Aren’t Just for Snacks

                  It is most common for people to associate vending machines as only serving food and drinks. However, more and more we are seeing vending machines that do not dispense food. Businesses are understanding the value of convenience and the ease with which products can be stored and delivered in vending machines. Vending machines also provide a secure location for items and easy tracking and inventory information.

                  Companies are learning that vending machines help them get their products in front of their possible customers sooner. A recent Small Business Trends article titled “Vending Machines Aren’t Just for Snacks Anymore” noted that companies are selling jackets and headphones out of vending machines in airports. Vending machines help companies go to their customers rather than on relying their customers coming to them. In addition to airports, schools and universities are becoming popular places to place non-traditional vending machines.  These machines can help travelers that are missing something they want for their trip or a student who needs a piece of technology for class.  Fitness centers are also great places to reach a target market through automated dispensing. Just like in traditional snack vending where location is important and a business profits when they can take their product to where people interested in their product already are.

iVendTech Satellite Machine

                  Organizations are also learning how vending machines are efficient and cost effective ways to get necessary supplies to their own employees. Businesses can use vending machines to track supplies, so they know exactly who is taking the supplies, and can limit how many workers can take. Employees can also take supplies 24/7 and do not need to wait on anyone else to access what they need. Intelligent Dispensing Solutions had been very successful helping hospitals dispense and sort their scrubs and other medical supplies. IDS also has helped fire departments track and dispense emergency supplies. Improved inventory management with vending machines is helping organizations save money and better serve their workers.

             We will let other companies get customers snacks and drink. We are proud to be on the cutting edge of automated inventory management systems helping businesses save time and money. Helping companies develop automated retail plans to reach their target market is important to us. Intelligent Dispensing Solutions is excited about the future of vending and the growing awareness and opportunities to vend non-food items. Do you have an idea of something you would like to vend but need helping making it happen? Contact us today at 1-877-771-4446. We would love to learn how we can serve you!

The Value of Saving Time

The end of the year is a good time to look back and evaluate how it went. Years can be broken up into financial quarters, which can be broken up into weeks and then into business days. Spending moments during the day doing unnecessary tasks can snowball into to large amount of wasted time over the year. Intelligent Dispensing Solutions works to save you time, which can save you money and add value to your business.

IDS has tools to help companies eliminate time and money waste by tracking supplies, securely dispensing materials and reducing administrative costs. By eliminating tedious time consuming work IDS products give you more time to spend working on more important parts of your businesss. We take pride in our asset management systems and have seen them help many different types of businesses. Contact us to find out how we can help you save time and money for your business.

IDS New Web Service Features

Intelligent Dispensing Solutions is excited to announce new web service features that will enhance reporting and accountability allowing you to further streamline administration costs. The new features include: Supply Room, Electronic Checklists and Ambulance Stock Inspection Sheets as well as Transaction Reporting.

Supply Room

Supply Room makes sure that you always have the items needed to restock your machine.  With Supply Room you can set critical alert level and par levels for items that are ready to be stocked in your IDS UCapit machine(s) and items that will remain stocked on the shelf. You can be alerted when you need to reorder products and if you need to restock products. Soon this service feature will include the ability to run purchase orders based on your supply levels in both machine and supply room.

Electronic Checklists and Ambulance Stock Inspection Sheets

Electronic Checklists and Ambulance Stock Inspection Sheets provide the ability to better manage tasks by creating your own checklist. The checklists tracks who completed a task and when. A completed task can be reported automatically by sending an email to the designated crew member. The completed checklist is easy to share with those on your team as well.

Electronic Checklists and Ambulance Stock Inspection Sheets

Electronic Checklists and Ambulance Stock Inspection Sheets provide the ability to better manage tasks by creating your own checklist. The checklists tracks who completed a task and when. A completed task can be reported automatically by sending an email to the designated crew member. The completed checklist is easy to share with those on your team as well.

Transaction Reporting

In the Transaction Reporting feature the allocation displays automatically when a report in run. For example, if you are prompting your crew members to enter the Run Number and Unit Number it will automatically display with the individual transaction record without having the change the account setting. Also, when you check the ‘Customize Columns’ box, further options for returning the data you want appears. You can now make selections for displaying the Lot Number and Expiration Dates. This means that the individual Lot Number and Expiration Date will display for each individual product that has been dispensed. Remember that any time you run a particular query, you can automate it.

IDS Advancing Technology

IDS expects to continue improving our solutions in order to provide your organization with increased value. Please contact us to schedule an online demo on these new web service features or have general questions about optimizing your use of the IDS UCapIt solution.

Customer Spotlight: Mastic Beach Ambulance Company Success Story

This month, we want to highlight our medical vending machine customer, Mastic Beach Ambulance Company.

Mastic Beach Ambulance Company implemented our U-Cap-It medical vending solution and placed themselves in control of inventory. Now, they are able to save staff time managing inventory and significantly reduce costs associated with wasted and expired supplies.

With 90-100 staff members, the Mastic Beach Ambulance Company runs five ambulances and multiple responders and averages about 2,500 to 3,000 calls a year.

Prior to implementing the U-Cap-It system, Mastic Beach would run into problems with tracking of product on hand. This ended up being an issue when crews were coming back into the building to restock and there was no product left.

Though a few different software solutions were looked into by Mastic Beach, they found the U-Cap-It solution to be the best option. The cost savings implemented by U-Cap-It was a huge benefit for Mastic Beach. Implementing the solution allowed Mastic Beach to spend less time doing the manual count and paperwork needed to keep track of all the spreadsheets and physical inventory in their building.

“U-Cap-it was able to provide us with exactly what we were looking for.”

-Rich Tvelia, District EMS Supervisor, Mastic Beach Ambulance Company.

When Mastic Beach needs to do a restock, whether something expires or is out of stock,  U-Cap-It is able to see exactly which ambulance vehicle needs the restock. Additionally, there are automated reports and instant notifications from the U-Cap-It website available to Mastic Beach to better track all of their equipment, certifications and product.

In implementing the U-Cap-It system, Mastic Beach was able to save up to $8,000 in the first year alone. Now that the system is in place, there is also continuing local technical and training support from IDS.

“I would recommend the U-Cap-It system to any other agencies in need of cost-cutting processes, ease of use, inventory tracking, and continued customer support.”

-Rich Tvelia, District EMS Supervisor, Mastic Beach Ambulance Company.

If you’re looking for a better way to control inventory, save staff time managing inventory and significantly reduce the cost of wasted and expired supplies, consider IDS U-Cap-It solutions.

For more information about U-Cap-It, visit us here.

Watch the entire testimonial here.

Unlock The Value Of Your Vending Reports

 

For most people, the idea of reviewing reports and spreadsheets sounds about as fun as going to dentist. But in each case, they’re both necessary and putting it off could potentially create greater (and more expensive) problems in the future. You don’t want to wait until you have a cavity before you go see the dentist. At the same time, you don’t want to wait until there’s a serious issue with your inventory, before you decide to look at the reports.

Almost every business could benefit from cutting costs, improving inefficiencies and gaining control of inventory. This is where vending reports shine because they are  able to tackle all three goals at once, each of which could drastically increase your bottom line.

In order to keep things running optimally, you have to be paying attention to the numbers. Vending reports are versatile and can be generated by item, employee, point of use, and department.

While in depth reporting such as this might seem a bit overwhelming at first,  once you know what you’re looking for, you can automate a report.

When we look at larger time frames, vending machine inventory reports can help with determining how items are used during specific times of the year. For example, you might look at the report and find that certain items peak during certain times of the year. Now that you’re armed with that information, you can make sure to increase your inventory of those items when appropriate.

Vending machine inventory reports help improve the overall workflow of the organization by keeping a pulse of what’s being used and at what rate. Products that were once all the rage become outdated or obsolete. You’ll be able to notice this as you’re reviewing the vending reports regularly and be able to make the appropriate changes.

To conclude this post, one of the biggest benefits of reviewing your vending reports is that it allows you to look at all of your vending machine data in one place. In other words, it gives you the bigger picture on how your vending machines are running and reveals any potential blind spots.

From there, your findings can be shared with your management team who can go on to make the necessary changes whether it’s adjusting inventory levels, managing certain assets, or ensuring that billing is being allocated to the correct departments.

For more information about our vending machines, visit www.intelligentdispensingsolutions.com.

Posted in IDS

Customer Spotlight: Columbus Fire Division

Columbus Fire Division

This month, we want to highlight our customer, the City of Columbus Division of Fire (“Columbus Fire”).

In an effort to cut down on waste and human error and improve tracking of the life-saving medications that fire paramedics use every day, Columbus Fire has incorporated the use of IDS’ UCapIt Controlled Medical Supply Dispensing Pharmaceutical machines.

IDS machines have been strategically installed in 18 of the city’s 34 fire stations and the City is hoping to install more machines as the system saves the City more money, says Columbus Fire Chief, Kevin O’Connor.

The UCapIt system catalogs the drugs stored inside, tracks their expiration dates to avoid dispensing expired products, and alerts supervisors if the department is running low on any drugs ultimately reducing the amount of narcotics lost to expiration.

“The UCapIt solution gives us a greater accountability across the board for all of our medications,” said Patrick Ferguson, deputy chief of training for the division. The cloud-based tracking system “tells us what machine it was vended out of and the paramedic that took it out of the machine.”

The convenience of 24/7 real-time data featured in our medical vending machines is a huge asset to Columbus Fire. “Instead of logistics people running from station to station to verify quantity, we can just check that online,” Assistant Chief Jim Davis said.

Because the department ordered drugs in bulk every month, before implementing IDS’ solution more times than not they would order too much to avoid the possibility of having a dangerously low inventory. Now, firefighters can order drugs in smaller quantities more frequently, restocking drugs based on system tracking of inventory.

“This way the supplies get utilized before the expiration date,” O’Connor said.

Also, previously, the department relied on sign-in sheets and locked storage rooms to store drugs. With the new system, Davis said, “we can see who is taking what out. If somebody takes four (of a certain medication) we can ask them why they took four.”

The neighboring Jackson Township, Westerville and Grove City Fire Departments already utilize UCapIt.

For more information about our vending machines, visit www.intelligentdispensingsolutions.com.

The Hidden Cost of Cheap Machines

 

You may be tempted to buy an inexpensive dispensing machine as a way to cut costs and bulk up your bottom line, but you’ll probably want to rethink this. Though they are tempting, cheap vending machines come with many hidden costs.

Most of these dispensing machines have extremely limited capabilities and limited  upgrade options making them cost more than they are actually worth. Helix machines (traditional candy bar-type dispensers with a coil screw holding the product) are designed for low-SKU count, high-turnover applications. These machines work well in applications where the facility is using a high-volume of few products but won’t work well for most other applications such as manufacturing floors or EMS facilities that generally require high SKU and low volume machines. Cost-per-bin of helix machines is significantly higher than industry leading machines due to low-SKU count capabilities. In short, if you are looking for a machine that will help you  distribute a variety of product, this isn’t it.

Additionally,  low cost machines have some generally unknown fees and costs. Most maintenance, repair and operations supplies have to be repackaged in order to work in a low cost machine. This can only be done manually and can be incredibly labor intensive!

Most importantly, these machines are typically seriously lacking from a software standpoint.

Technological capabilities helix machines are missing include:

  • First-In, First-Out technology
  • Inventory algorithms for their replenishment systems
  • Easy integration into suppliers’ backend ERP systems
  • Managing both consigned inventory and end user owner inventory
  • They rely on remotely hosted web servers and so have limited onboard memory as well as potential to crash when internet connection is lost

The distributors selling these cheap dispensing machines don’t inform customers about these high costs. Instead, they just pass buyers along to their price per unit for their tools and supplies.

On the other hand, industry leaders in distribution are moving rapidly to more intelligent supply vending machines in order to keep their total costs globally competitive.

When you automate inventory management with an intelligent dispensing solution, you can replicate best practices and standardize business processes across your entire organization. The flexibility of our equipment along with iQ Technology offers an ideal asset management solution across almost any industry or application.  Equip your organization with the most seamless, technologically advanced inventory tracking system in the world.

Automated dispensing will lower your inventory costs and improve productivity while ultimately improving your organization’s bottom line.

For more information about our vending machines, visit www.intelligentdispensingsolutions.com.

Every Moment Matters

pharmaceutical vending

Getting What You Need When You Need It

Every moment matters in the medical field. The medical industry is growing and evolving and it’s now easier than ever for healthcare workers to get the medical supplies they need, when they need them.ESM and pharmaceutical vending machines are a game-changer for healthcare workers requiring access to care critical narcotics and EMS supplies.. Being both cost and time-saving solutions, these machines allow healthcare workers to access EMS and narcotics in compliance with access dual verification access protocol 24/7 which can be critical for the timeliness of patient care.

Solving Inventory Management Issues One Machine At A Time

One of the greatest challenges that today’s EMS professionals and pharmaceutical managers face is medical product management and security. IDS is putting the control back into your hands by providing a safer, smarter, and more secure way to accurately assess and track your employee’s usage.

The best way to reduce medical supply costs has little to do with the actual supplies themselves, but rather how they are managed. Through iQ Technology, our supply dispensers and supply lockers maintain controlled access to pharmaceuticals and medical supplies, meticulously track inventory, and allow instant access to all records.

Isn’t it time to take control of your EMS and narcotics inventory while improving the level of care you provide to your patients?  Let IDS help you with your medical product management by controlling, tracking, and dispensing narcotics and medical supplies with an EMS and Pharmaceutical vending machine.

For more information about our pharmaceutical and EMS vending machines, visit www.intelligentdispensingsolutions.com.

Customer Spotlight: Hunt Regional Healthcare rolls out IDS’ ScrubTrak system to curb scrub loss

 

Before 2017, Hunt Regional Healthcare relied on a manual system for checking out and returning surgical scrubs. The system was simple. Scrubs were kept in a cabinet. Physicians, nurses, and techs checked them out when needed.

But recently, leadership at the Greenville, Texas-based health system, which includes Hunt Regional Medical Center and several ancillary facilities, noticed an alarming trend with their approach.

“Human error is inevitable,” says Ryan Madewell, director of environmental services for Hunt Regional Healthcare. “We were losing scrubs faster than we should have been.”

Scrubs can be easily misplaced, and — with no way to keep track of the inventory — simple errors add up quickly for hospitals. Over time, lost scrubs contribute to higher costs and lost productivity.

Leaders at Hunt Regional Healthcare were ready to make a change. After a smooth installation, including a quick email to staff,  IDS’ ScrubTrak system was implemented. Just a few months later, Hunt was enjoying cost savings, and happier employees – who are now able to find the sizes they need when they need them, and prevent infection and cross contamination by having disposal machines across the property

With an easy transition process and obvious benefits, Madewell looks to expand IDS’ scrub machines throughout the hospitals and into more departments.

Would you like to save thousands of dollars by reducing shrinkage of scrubs or other linens and textiles while improving productivity in your organization? If so,  a supply dispenser from IDS may be the answer.

 

Find out more about how you can save thousands of dollars annually!